Companies Act 2014 (Form and Content of Documents Delivered to Registrar) Regulations 2020

• Jurisdiction: Ireland
• Citation: IR SI 628/2020
• Year: 2020

Notice of the making of this Statutory Instrument was published in

“Iris Oifigiúil” of 25th December, 2020.

I, ROBERT TROY, Minister of State at the Department of Enterprise, Trade and Employment, in exercise of the powers conferred on me by sections 12 (1), 896 (2) and 896 (3) of the Companies Act 2014 (No. 38 of 2014) (as adapted by the Business, Enterprise and Innovation (Alteration of Name of Department and Title of Minister) Order 2020 ( S.I. No. 519 of 2020 ) and the Enterprise, Trade and Employment (Delegation of Ministerial Functions) (No. 2) Order 2020 ( S.I. No. 580 of 2020 )), hereby make the following regulations:

1. (1) These Regulations may be cited as the Companies Act 2014 (Form and Content of Documents Delivered to Registrar) Regulations 2020.

(2) These Regulations shall come into operation on 16 December 2020.

2. In these Regulations—

“Act” means the Companies Act 2014 (No. 38 of 2014);

“delivered” means delivered to the Registrar;

“documents” has the same meaning as it has in section 896 of the Act.

3. Documents shall be easily legible and suitable for electronic scanning and electronic copying.

4. A page of a document shall be—

(a) 297 millimetres in length and 210 millimetres in width, that is to say A4 size, and

(b) made of white paper with a matt finish weighing not less than 80 grams per square millimetre.

5. The print in a document shall be—

(a) black in colour,

(b) not less than 1.8 millimetres in height, and

(c) suitable and adequate for electronic scanning.

6. The layout of the printed matter on a page of a document shall be such as to provide a margin of not less than one centimetre all around the printed matter, that is to say, on the top and bottom and on each side, of it.

7. A document shall not contain any colour other than the white of the paper and the black of the printed matter.

8. If an original document contains coloured print or any of its pages consist of glossy paper, a copy of the document, or a printer’s proof of the document, complying with these Regulations shall be delivered.

9. Pages of a document shall be kept together by means of a clip or staple at the top left-hand corner and shall not be stitched together or otherwise bound and shall not bear any adhesive tape.

10. A document shall not consist of or contain a carbon copy or photocopy or printed matter from a dot matrix computer printer.

11. A space in a document for the insertion of information shall not be left blank but, as appropriate, “not applicable”, “nil” or “none” or another similar word shall be inserted in the space.

12. (1) An amendment inserted in the contents of a document shall be initialled and dated by at least one of the signatories to the document or, if there are no signatories by at least one of the persons who authorised its production.

(2) Subject to paragraph (3), if a document delivered by a person is returned by the Registrar to the person for amendment, either, as the Registrar may determine, a new document shall be prepared or the contents of the document shall be amended and initialled and dated in accordance with paragraph (1), and thereafter the document shall be delivered.

(3) If the document referred to in paragraph (2) is a statutory declaration, the person who made the declaration shall make another statutory...